Purchasing Requests

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Our purchasing team is here to assist in all purchasing-related tasks for the school including PalCard set-ups and training, UCIBuy and KFS Requisition support.

For purchasing inquiries, please email biosci-purchasing@uci.edu

Purchasing Reminders

PI Approval Limit Removed: To streamline the purchasing process across departments and expedite order processing, we will be removing the PI approval step for purchases under $5,000. Going forward, we will assume that lab staff submitting purchase requests via KFS requisition or PALCard are authorized purchasers and are responsible for consulting with their PI as needed before submitting a request. This change will help reduce administrative layers while maintaining accountability within each lab.

Packing Slips: Are no longer required for backup. You do not need to submit packing slips with your PALCard backup documents.

PALCard: Please download and use the updated PALCard Request Form. PALCard holders must upload all PALCard backup documentation (PALCard Request Form and quotes/invoices) to KFS in a timely manner. The reconciler role has transitioned from the Fiscal Officers to the Purchasing team. For any questions, please reach out to biosci-purchasing@uci.edu going forward.

Live Animal Purchases Reminder: Must be processed through ULAR. Please visit the ULAR page for specific instructions. Animal Purchasing – ULAR

Mail & Delivery Reminders

Mailing Address: Any mail or packages being made by staff, please include their name AND the PI name in the Attn. line (Attn: Staff Name – PI/Lab Name), so that our team can accurately deliver the mail.

Package Deliveries: Please note that with the Department Admin staff transferring to the purchasing/reimbursement teams, there will not always be someone present in the Dept. Admin office to accept packages in your absence. You can either add/update the sign on your door to direct deliveries to a neighboring lab in your absence, or you can have the items shipped to our BioSci Facilities team. If you choose to go that route, please reply to this email and we can work with you to get that set-up.

Temperature Sensitive Deliveries: Please plan accordingly when ordering temperature sensitive items to avoid delivery on weekends or holidays when the buildings are locked.

Pallet Deliveries: Pallet deliveries cannot be left on the loading dock. When ordering heavy equipment/pallet deliveries, please ensure you arrange for delivery to your lab door and scheduled delivery when present to accept and sign for it.

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